01
The 28 and 90 day deadlines
Driver cards must be downloaded at least every 28 days and vehicle units at least every 90. FleetInspect tracks both limits for every driver and vehicle, including vehicles that have never been downloaded.
Remote Tachograph Download
Remote tachograph download, without visiting the vehicle.
A remote download device in the cab sends driver card and vehicle unit files straight to FleetInspect, on a schedule or whenever you ask for one. No download tool, no cable, no chasing drivers back to the yard.
Sound familiar?
The problems we built this for
02
Vehicles that never come home
Trucks on tramping work or based at a customer site can go weeks without seeing the yard. Remote download collects the files over the mobile network wherever the vehicle is.
03
Files that go missing
A vehicle file that cannot be matched to an asset is held for you to map rather than rejected, and matching can be re-run across everything held in one click.
04
Finding out too late
Every file is read as it arrives and fed into tachograph analysis, so infringements reach the driver and the transport manager for sign-off while they are still fresh.
How it works
From the cab to your records, in four steps
Step 1
Fit the device
A Teltonika remote download device (the FMC650 family) is fitted in the vehicle and linked to it in FleetInspect by registration and IMEI.
Step 2
Set the schedule
We set up a download schedule with you, one for driver cards and one for vehicle units: daily, weekly, fortnightly or every 28 days. The first vehicle download goes back up to 92 days.
Step 3
Files arrive on their own
Driver card and vehicle unit files land in your account and are matched to the right vehicle by registration, VIN or calibration history. Need one sooner? Request a download for a driver or a vehicle from the web app.
Step 4
Analysis and audit trail
Activity, events and faults, technical data and speed data feed driver and vehicle records, infringements and your drivers' hours compliance checks.
Inside the platform
Remote download,
on real screens
Captured from the shipped web app, showing sample data for an invented haulier.
Request a download on demand
Pick a driver card, or a vehicle unit with the data you want (activities, events and faults, technical data, detailed speed) and an optional date range.
Tachograph Files
Every driver card and vehicle unit file with its activity period and download time. Download one file, or a selection as a ZIP, and upload files by hand when you need to.
Driver download status
Each driver with their last card download, the date the next download is due and their infringement count.
Driver record
Card details, expiry and the infringements waiting for sign-off, built from the downloaded files.
What you'd use
Your modules
Take the modules that fit how you work, leave the ones that don't. Every module shares the same data and the same UI.
Remote Tachograph Download
Scheduled and on demand downloads of driver cards and vehicle units, download devices, company card hosting and file forwarding.
Tachograph Analysis
Driver hours monitoring, infringement detection with driver and transport manager sign-off, and compliance reporting.
Live Driver Hours
Current activity, driving status and remaining driving time from connected download devices.
Transport & Jobs
Planning, consignments, manifests and vehicle tracking that share the same drivers and vehicles.
Out of the box
Everything included
- Remote driver card download
- Remote vehicle unit (VU) download
- Scheduled and on demand downloads
- Gen 1, Gen 2 and smart tachograph 2 files
- 28 day and 90 day download tracking
- Unmatched file handling
- Download device health and history
- Manual .ddd file upload
- Forward files by FTP, SFTP or email
- Forward files to your analysis provider
- API key upload for other systems
- Company cards hosted in our card reader rack
- Company card expiry warnings 21 days ahead
FAQ
Common
questions.
Straight answers on how remote tachograph downloading works with FleetInspect.
What is remote tachograph download?
It is a way of collecting tachograph data without going to the vehicle. A device fitted in the cab reads the driver card and the vehicle unit and sends the files over the mobile network to FleetInspect, where they are stored, read and analysed.
How often do driver cards and vehicle units need to be downloaded?
In the UK and EU, driver card data must be downloaded at least every 28 days and vehicle unit data at least every 90 days. FleetInspect shows when each driver and vehicle was last downloaded and when the next download is due, and reports how many are inside the 28 and 90 day limits.
Can I request a tachograph download straight away?
Yes. From the Tachograph Files page you can request a driver card download for a driver, or a vehicle unit download for a vehicle, choosing the data you want and a date range. The request is picked up the next time the device connects.
Which tachographs does it work with?
FleetInspect reads first generation digital, second generation smart and smart tachograph 2 files, for both driver cards and vehicle units. It accepts .ddd, .v1b, .c1b and .tgd files.
What hardware does it need?
A Teltonika telematics device from the FMC650 family, fitted in the cab. We set the devices up with you and link each one to its vehicle by registration and IMEI, and the same device can also send live driver status and vehicle data.
Do we need to keep a company card reader running?
No. Your company card is kept in a card reader rack at our office, where it authenticates each remote download, so nothing has to run at your depot. Every card is checked daily, a card that has expired or is not yet valid is refused, and you are warned 21 days before one expires.
We already use another tachograph analysis provider. Can we keep it?
Yes. Files can be forwarded automatically to an FTP or SFTP server you control, to an email address, or to a connected analysis provider. Connect one in the tachograph settings, choose a start date and earlier files are queued for delivery as well.
Can we still upload .ddd files manually?
Yes. Drag files into the web app and FleetInspect previews what it found in each one, warns about duplicates and files it against the right driver or vehicle. Other systems can also send files in using an API key you create and can revoke.
What happens if a download fails?
The Devices page shows when each device last connected and last downloaded, flags devices with repeated failed attempts and keeps a timeline of each download session, so a problem is visible before a deadline is missed.
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